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The Club Zug Zurich Peloton (ZZP) is based in Zug. Under the name "Zug Zurich Peloton" Art. 60 ff. ZGB domiciled in Zug under the address of Kirchenstrasse 17, 6300 Zug which is the address that all documentation and invoices are to be sent. The address for all bank account correspondence will be the Treasurer address.
The association aims to promote active cycling in Switzerland, in particular the Zug and Zurich region . The ZZP is about bringing the community and people together for cycling adventures in the amazing Swiss landscape and beyond, building friendships and a creating a sense of belonging. We are proud to connect the Swiss and international communities with a diverse collection of extra ordinary souls, promoting positivity, health and wellbeing and a passion for cycling!
To pursue the purpose of the association, the association has the contributions of the members, which are determined annually by the Annual General Meeting. The association also seeks sponsors to help support club activities and other revenues from Community contribution.
Individuals will become members when paying the annual membership fee. Payment of the annual membership shall grant an individual full membership for the remainder of the calendar year in which membership was paid. Applications for membership should be addressed to the Chairman or via the online form submission available on the ZZP website. From 2020 onwards, subscription auto renewal payment process shall be in place for membership renewal for the following calendar year.
In 2019, membership shall be valid for the whole calendar year. From 2020 and beyond, a subscription auto renewal payment process shall be implemented. A club exit is possible at any time. From 2020, when the auto payment process has been implemented, written request to cancel membership renewal for the following year should be made no later than 4 weeks before the end of the calendar year (email to zugzurichpeloton .ch) .
The ZZP Committee may grant honorary membership to individuals for special contribution/ services to the ZZP via a majority Committee vote. Honorary members have the same rights as regular members but are exempt from membership subscriptions. Honorary membership can be revoked via a majority Committee vote.
A member can be excluded from the association at any time without a reason . The Committee reserve the right to deny membership at any time by majority Committee vote. The member has the right to appeal against such decision by a complaint to the Annual General Meeting (AGM).
The organs of the association are:
a) the Annual General Meeting
b) the Committee
c) the Auditor
The supreme organ of the association is the AGM . The AGM takes place annually, no later than 3 months after the close of the books (which shall be at the end of each calendar year.) All members are invited to the AGM . The invitation together with the agenda will be sent out electronically no later than two weeks
prior the meeting.
The AGM has the following responsibilities:
a) Approval of the minutes of the previous AGM
b) Approval of the annual report and acceptance of the financial statements
c) Acceptance of the financial statements and report of the Auditor
d) Granting release of the Committee
e) Approval of the budget
f) Determination of membership fees and possible extraordinary contribution
g) Election/re-election of the Committee and the Auditor
h) Amendments of the Club Statutes
i) Resolution of requests to the Committee
j) Nomination of honorary members
k) Dissolution of the Club
l) AOB
At the AGM, each member present in person has one vote; a decision is made with majority.
a) The Committee should consist of at least two persons, namely the Chairman and the Treasurer but should always aim to be an odd number of Committee members with a minimum of five members.
b) To be eligible to serve on the ZZP Committee, an individual must be a member of the ZZP club.
c) Elected Committee members will serve for a period of 2 years. Re-election is possible and shall take place at the AGM (see section 11).
d) The ZZP Committee represents the club to the outside and leads the current business. Decisions for all operational and strategic matters of running the club, stands with the majority of Committee members in agreement.
e) With reference to formal ZZP meetings
i) The ZZP committtee shall meet formally at least once per quarter and more frequently if required.
ii) The Chairman shall propose the draft agenda for each formal meeting and communicate the date and agenda with dial-in details electronically to all Committee members at least two weeks in advance of the meeting.
iii) At least four members including the either the Chairman or the Treasurer must be present. In the absence of a Committee member, the Chairman will have two votes to resolve any descion that lacks a majority(in the absence of the Chairman the Treasurer shall have two votes).
f) At any time, the Committee may decide to call an Extraordinary General Meeting (EGM) in which elected Committee members have the right to replace a Committee member via majority Committee vote. This decision will be communicated in writing to the individual, within 5 days of the decision being made and will trigger the standard replacement process ( See Section 11.1).
g) Resignation of a Committee member should be made in writing to the Chairman. This will trigger the standard replacement process outlined in section 11.1
h) At any point the Committee can decide to replace the Chairman by unanimous vote. This decision will be communicated in writing within 5 days of the decision being made and will trigger the standard replacement process (see Section 11.1).
a) Every two years Committee member election/re-election will occur at the AGM. The vote will be formalized with a majority show of hands for the standing Committee members.
b) Should a standing Committee member not recieve a majority vote the replacement process is initiaited (See Section 11.1).
c) There shall always be a minimum of a Chairman and Treasurer in the Committee. If less than two standing Committee members do not recieve majority support at the AGM vote, the two Committee members who recieved the most votes shall be appointed the Chairman and Treasurer and will kick-off the standard replacement process (See Section 11.1). In this case, a mandatory transition period of 6 months between previous and newly appointed Committee members shall be intiated.
a) Within two weeks of the replacement process being intiated, the below text shall be sent electronically to all members.
"Hello ZZP members. We would like announce that an open position on the club Committee has become available and we would like to invite any member to send their application to [email protected] with a completed application template (attached) by INSERT DATE (two weeks from the date of the email being sent). The Committee will review all applications and make the selection as soon as possible (at the latest by the time of our next quarterly meeting). If you have any questions, please let us know and we look forward to recieving your applications. Many thanks, the ZZP Committee."
b) Applications are reviewed and the decision to appoint the new member to the Committee is made via majority vote ASAP / latest by the next formal quarterly Committee meeting.
c) The Committee shall decide via majority vote if a transition period of up to 6 months is required.
The Committee must elect / re-elect one Auditor with a unanimous Committee vote, to audit the accounts and carry out a random check at least once a year. The Treasurer is excluded from this vote. The Auditor must submit findings to the Committee in writing which is published at the AGM along with the accounts.
The association is represented by the collective signature of the Chairman together with another member of the Committee. All actions must comply with the expenditure governance outlined below.
All desired expenditures of the Zug Zurich Peloton funds must always be made in the spirit of the best interests of the club. Expenditure below CHF 500 needs to be agreed by at least two Committee members, where one committee member must be the Treasurer. If the Treasurer is un-available, then Treasurers responsibilites in this case revert to the Chairman. If the Treasurer does not agree with the expenditure proposal or for proposed expenditure above CHF 500, the proposed expenditure must be put before the full Committee for a majority vote. No committments for use of club funds can be done unilaterally.
The clubs assets are fully liable for the debts of the association. All personal liability of the Committee or members is excluded.
All participants of events or activities facilitiated by Zug Zurich Peloton take part entirely at their own risk. The Zug Zurich Peloton does not accept any liability for damage to property, personal injury or death that may occur whilst taking part in activities or events organized by the Zug Zurich Peloton. It is the responsibility of all participants to make sure their equipment is maintained and in safe working order. The Zug Zurich Peloton reserves the right to exclude members from participating with them if safty is jeopardised. Personal liability insurance is the responsibility of every participant. By RSVPing "yes" on the Meetup and/or attending activities facilitated by the Zug Zurich Peloton, all participants agree to act responsibly at all times and participate entirely at their own risk. Participants accept and agree that neither Zug Zurich Peloton nor the Committee, helpers, sponsors and fellow participants shall be liable in any way, or in any circumstances, for any damage loss or injury.
The Satutes may be amemnded if three quartes of the members present at the AGM agree with the proposed amendment(s).
The dissolution of the association can be decided by a simple majority of three quarters of all members attending the AGM. If less than three quarters of all members are present, a second meeting must be held within one month. At this second meeting, the association can be dissolved by a simple majority even if less than three quarters of the membership are present. In the event of dissolution of the associations assets fall to an institution which pursues the same or a similar purpose to the ZZP.
These statues are to be adopted at the AGM meeting of March 1st 2019